Sorry 😀 . . . you probably already know this, but just in
case.
A Technical Information Package normally contains
information toward the goal of helping the visiting artist’s technical people
get a good understanding of the venue well in advance, which streamlines the
advance process and helps ensure the performance day will go well.
While venues doing many shows most often have very
detailed documents, it is realized that this information does not always exist,
or is not always together in a specific format. . .Any info toward the
goal can really make it easier for all of us.
We have seen walk thru videos
that you can self-steer thru a whole facility (using Google Maps tools), along
with house equipment lists, or very detailed PDF files with sections for each
area with text/CAD/Photos, or a bunch of separate documents and photos touching
on key areas. Sometimes outdoor festivals provide a list of Gear from each of
the Audio/Lighting/Stage subcontractors and a basic site plan from a screen
shot of Google Maps and markups on top showing access/parking/planned stage
location/etc. . . Any info is helpful, as long as it is not misleading (listing a particular FOH
Console and not having it).
Again, a package is not a
requirement, but the easier we get information, the quicker the advancing
process while be for all of us and smoother the show day will go.
Some examples of useful information includes,
but is not limited to, as follows:
· Current contact information and roles of key contacts
(mobile/email) as well as the 1st point of contact upon arrival to
event (on duty contact with mobile phone #).
· Heads up on anything unusual (such as a trick to
getting backstage in a fairground, or a pole in the middle of a stage).
· Photos/drawings or venue audience area, stage, side
stage wings, FOH mix position/space, gear cuing/backstage
· Load-in overview, truck/trailer location, parking
· Overview of Greenroom/backstage/production
office/hospitality areas
· Summary of equipment such as:
o
spots, lighting
fixtures and control, fixture listing with lighting plot illustration.
o
video, graphics,
Walls/Projectors/Screens.
o
audio equipment,
including detailed listings of speaker arrays, stage monitor speakers, wireless
equipment, splitter/cabling, A/C power, Mics, Stands, Mixing Consoles.
o
Stage specs for
outdoor shows.
Photos are always welcome to
help get a sense of things (a picture is worth a thousand words) of the empty
space as well as past events.